Confirmation
Each exhibiting company will receive a confirmation letter, separate invoice and an exhibitor service kit. The confirmation letter will contain general information about the exhibition and most importantly your assigned booth number. This will be the only document you will receive with your assigned booth number. The invoice will specify the total cost of the sponsorship, deposit received, and the balance due. Final payment is due upon receipt of the invoice. The exhibitor service kit will contain all the necessary forms and information for conducting your exhibit.

Registration\Housing
Each exhibiting company is allocated (2) two exhibitor badges per booth. Each additional badge will cost $350. Exhibitors can pre-register their personnel by submitting the names on the exhibitor registration form, sent under separate cover. Badges can be picked up at the exhibitor registration desk. On-site registration will open Friday, January 9 from 12:00pm-5:00pm and will continue through set-up and exhibit hours. All company representatives will be required to wear badges while in the exhibit area. Exhibitors are entitled to attend the full scientific program and all meal functions, including lunch (coupons are included). Banquents tickets are NOT included. Banquet tickets can be purchased on-site for $50.

Housing will be handled by the Town & Country Hotel at 619-291-7131. The room rate for the conference is $142 single/double occupancy. Please identify yourself as a participant of the Plant & Animal Genome Conference to secure this special convention rate.

Booth Information
The cost of the exhibit space includes, in addition to the space, draping for the back and side walls, a standard 9" x 44" sign with company name and booth number, janitorial service for the aisles of the exhibit area, security in the exhibit area and a product description listing in the Exhibit Guide.

All booths are 10 x 10 and each exhibit must conform to the standards set by Convention Management. Backgrounds must not exceed 8' in height from the floor or 36" in height from the side rails to avoid obstructing views of other exhibits.

Exposed, unfinished sides of the exhibit must be draped. Exhibitors will be notified of any infractions of the exhibit rules. In the event the exhibitor is not present, the decorator, with approval of Exhibit Management, will provide the required draping and submit charges to the exhibitor.

Conducting Exhibits
All exhibits must conform to the standards set by exhibit management which are as follows:
- No combustible decorating shall be used.
- Use of volatile flammable liquids, gases, or solids must be approved by the Fire Marshall and must be kept in safety containers.
- Any part of exhibit or signs cannot be pasted, nailed or otherwise affixed to walls, doors, etc.
- Contests or give-a-ways must be approved by Exhibit Management.
- Subletting or sharing of exhibit space is prohibited.
- For tax purposes, the conference cannot permit completed sales of merchandise on the exhibit floor.
- Demonstrations are permitted in the booth, however should they result in aisle congestion, you will be asked to control the crowd.

Space Cancellation
Companies canceling their exhibit space on or before November 2 are entitled to a full refund.
Companies canceling after November 2 but before December 3 forfeit their 50% deposit.
After December 2 the full cost of the exhibit space is due.

Labor
Skilled union labor to handle the erection and dismantling of exhibits at the prevailing rate required by exhibitors will be available. Charges for this labor will be billed directly to each exhibitor by GES, the official conference decorator. Overtime is before 8:00am and after 4:30pm Monday through Friday, and all day Saturday, Sunday and holidays.

Furniture
All services will be handled by GES the conference decorator located at 491 C Street, Chula Vista, CA 91910, (619)498-6300. To insure prompt handling of requests for furniture, carpeting, etc., a complete exhibitor service kit will be forwarded to each exhibitor.

Shipping
Do not send displays or show merchandise to the Town & Country Hotel prior to January 7, 2008. Shipments will be received by GES for storing up to 30 days prior to the meeting. Crates will be delivered to the exhibitor's booth, removed and returned for repacking. Complete details regarding rates and shipping instructions will be included in the exhibitor service kit.

Liability/Indemnity
Each exhibitor agrees to protect, save and keep the Plant & Animal Genome Conference, Scherago International and the Town & Country Hotel forever harmless from any damage or charges imposed or violation of any law or ordinance whether occasioned by the negligence of the exhibitor or those representing the exhibitor, as well as to strictly comply with applicable terms and conditions contained in the agreement between the Plant & Animal Genome Conference, Scherago International and the Town & Country Hotel regarding the exhibition premises. Exhibitors shall at all times protect, indemnify, save and keep harmless the Plant & Animal Genome Conference, Scherago International and the Town & Country Hotel against any and all loss, cost damage, liability, or expense arising from any accident or other occurrence to anyone, including the exhibitor, its employees and business guests which arise from said exhibitor's occupancy and use of the exhibition premises or part thereof.

Insurance
Security for the exhibit will be provided by the Plant & Animal Genome Conference, but does not guarantee or insure the exhibitor against loss. The Plant & Animal Genome Conference, Scherago International and the Town & Country Hotel will not be responsible for an exhibitors loss or damage of any kind. Exhibitors desiring to carry insurance on their exhibits may do so at their own expense. All property destroyed or damaged by an exhibitor must be replaced in the original condition at the exhibitors expense.

Contractual Agreement
All of the above Rules and Regulations are to be considered as part of the exhibit space contract. It is agreed, that by signing the contract, the exhibitor will abide by the Rules and Regulations cited above before, during and after the exhibit. In the event of a dispute, it is agreed that the dispute will be referred to Show Management, and its decision will be final.